Spend less time searching
Bring the two sides together and get a focused review list, instead of repeatedly searching through bills and checking amounts by hand.
For small businesses buying from suppliers on account
Check what you owe.
Before you pay.
Supplier statements arrive. Bills pile up. Checking that the numbers agree takes time you could spend running your business.
TallyDoc compares pictures of supplier documents with your bill records and highlights differences worth a closer look. Less line-by-line checking. A clearer picture of what needs attention.
No account. No credit card. Your pictures stay on your device.
The paperwork behind every supplier payment
You should not have to check every line alone.
A monthly supplier statement lists invoices, credits and balances. Comparing it with your own records helps you find what agrees—and what needs a question before you pay.
Spot differences that can cost money
Flag different amounts, missing entries and repeated invoice references. Investigate potential overcharges or missing credits before deciding what to pay.
Have a clearer supplier conversation
Use invoice references, amounts and source details to explain the question. Download or print a report to keep a record of your review.
Picture a busy plumbing business
Pipe, fittings, valves.
Then a statement to check.
You buy copper pipe, PEX fittings, shutoff valves and a water heater from your supply house throughout the month. The monthly statement arrives, and you need to check it against your bills or unpaid-bills list.
In the example above, one invoice appears as $685 on the statement and $585 in your records. TallyDoc flags that $100 difference and identifies the invoice to investigate.
You still confirm the reason with the supplier. The benefit is knowing where to look.
Built for regular supplier accounts
A useful starting point for plumbers, electricians, landscapers and other small businesses that receive supplier statements and keep their own bill records.
Best fit: you regularly check a supplier’s statement against an independent list of what you owe.
Mostly paying at checkout? If every purchase is paid immediately at Home Depot or another retailer and you never receive an account statement, this particular workflow may be less useful.
The potential adds up
Time back. Money worth checking.
Two ways an easier supplier check could pay off. These are examples you can compare with your own experience—not measured customer results.
Illustrative time savings
12 hours / yearIf a monthly review falls from 90 minutes to 30 minutes, that is one hour back each month. At a hypothetical $40 per hour, that time is worth $480 a year.
Your result depends on document quality, the number of bills and the corrections needed.Illustrative money savings
$100 to investigateA $100 mismatch could be a billing error, a timing difference or a mistake in your own records. If the supplier confirms an overcharge and corrects it, you avoid paying that extra $100.
Not every flagged item is an error. A report difference is not a guaranteed refund.Try one supplier. Compare how long it takes. See whether the review list helps you ask better questions.
From paperwork to a review list
Take pictures. Check the details. Compare.
Add both sides
Upload clear pictures of the supplier statement and your own bill records for the same supplier and date. No spreadsheet knowledge needed.
Confirm what was read
AI-powered text recognition suggests invoice numbers and amounts. Check them against the pictures and correct anything that needs fixing.
Review what does not agree
See matches and items needing attention. Follow up on the differences, then download or print your report.
Free pilot · No payment required
Try your first supplier check.
Start with the sample above, or add your own pictures below. Clear printed English documents work best.
Choose pictures for both sides, or try the sample comparison first.
01
Supplier documents
Take a clear, straight picture of the whole page. For a bill, include the invoice number and total. For a statement, include all invoice rows.
Already have a spreadsheet export?
Download sample statement02
Your bill records
Take a clear, straight picture of the whole page. For a bill, include the invoice number and total. For a statement, include all invoice rows.
Already have a spreadsheet export?
Download sample bill recordsPrepare both sides to begin.
What pictures should I choose?
For a supplier statement, photograph every page listing unpaid invoices. On the other side, use a picture or screenshot of your own unpaid-bills list for that supplier and date. A statement is a list of invoices; an individual bill describes one purchase.
You can also compare pictures of individual bills with your own records using original invoice totals. Do not compare a bill’s full total with a partially paid balance. Choose the correct amount type on both sides.
The photo reader works with clear printed English text. It may miss rows or misread figures, so check every suggested invoice number and amount against the picture. You can correct, add or remove rows before comparing. Blurry, handwritten or rotated pictures may need manual entry. Credits should have negative amounts.
JPG, PNG and WebP pictures are supported, up to 10 pictures per side and 10 MB each. PDF, HEIC, Excel workbooks and direct accounting connections are not supported. Spreadsheet exports remain optional.
What happens to my files?
TallyDoc reads pictures and compares details in your browser. This prototype does not send your pictures or files to a server, save reports, or send analytics. Download a report if you want to keep it. Clearing everything or reloading the page removes the comparison. The website host may keep ordinary connection logs.
Invoice-by-invoice evidence
Review report
| Status | Invoice reference | Supplier | Your records | Difference | Evidence |
|---|
Differences are review items, not confirmed errors or recoverable amounts. Nothing is changed in your accounting system.
Before you start
A few straightforward answers.
Can I use a bill or statement that came in the mail?
Yes. Take a clear, straight picture of each page with your phone, then upload JPG, PNG or WebP pictures. If your phone saves HEIC pictures, convert them first. PDF upload is not supported in this pilot.
Does TallyDoc know whether I was charged the right price?
It checks whether invoice references and amounts agree between the two sets of records you provide. It does not check product prices, quantities delivered or bank payments. If both records contain the same incorrect charge, matching them will not reveal that error.
Do I need QuickBooks or a spreadsheet?
No. You can use pictures of your own bill list or records. The records must cover the same supplier, date and type of amount as the supplier documents. Spreadsheet uploads are available if you already have an export.
What does it cost?
The current pilot is free, with no account or credit card required. Paid subscriptions are not available yet. We are using feedback from early users to understand the value and shape future plans.
Can I just pay the amount in the report?
Review the source documents and resolve any questions first. TallyDoc highlights items to investigate; it does not approve bills, make payments or change your accounting records.
Help shape the first version
Would this make your next supplier check easier?
This pilot is free. Try it on one supplier’s statement, save your report, and tell us whether it makes the next bill check easier. Paid plans are not available yet.
After trying it, note:
- Could you get the pictures and check the details easily?
- How long does this task normally take?
- What would make you use this again?
- Would $19 per month be worthwhile if this saves you time? Why?
Questions or feedback? Email gettallydoc@gmail.com. Please describe the issue without attaching private bills.